Managing the Whiteboard Feature
ZAs and TAs are commonly asked to manage the whiteboard feature. This feature allows the host to share a whiteboard that participants can "write on" during a synchronous session.
Activating the Whiteboard as a Host or Co-Host
To access this function as the meeting's host or co-host, click the Share Screen button from the Zoom control panel.
A pop-up window appears. Select the Whiteboard application from the window, and click Share to launch.
A bar with the annotation tools appears at the top of the screen.
The annotation toolbar includes these tools:
- Select: click to select, move, or resize annotations.
- Text: insert text
- Draw: click to draw on the screen. Tools include lines and pre-defined arrows/shapes.
- Stamp: insert predefined icons
- Spotlight: turns the cursor to a spotlight or arrow during screen sharing
- Eraser: click and drag on whiteboard to erase parts of annotation
- Format: change formatting options of annotation tools, including color, line width, or font
- Undo/Redo: undo/redo latest annotation
- Clear: removes all annotations from the whiteboard
- Save: takes a screenshot with all annotations
A host can also use the page controls in the bottom-right corner of the whiteboard to create new pages and switch between pages.
Accessing Annotation Toolbar as a Participant
If settings are enabled, participants can also use the annotation tools on any shared screen. Everyone in the meeting will see annotations. Participants click the down arrow by View Options at the top of the Zoom window, then select Annotate.
This brings up a bar with the annotation tools described above.
Note that the Select and Spotlight options are only available to the person who started the share screen and are not visible on the attendee annotation bar.
To end use of the Whiteboard application, click Stop Share.
To learn more about the Whiteboard Feature and how to improve engagement with your participants, visit this Zoom support page Links to an external site..