Waiting Rooms
Setting Up the Waiting Room
A waiting room is a good idea for office hours, any meetings that will be held back-to-back in the same meeting room, or as a security measure.
For very large classes, it can be cumbersome and time-consuming to send everyone into the waiting room and be admitted individually. Consider editing waiting room settings so that only individuals who are not logged in to a Northwestern Zoom account are sent there to be admitted.
To do so, navigate to Northwestern's Zoom page Links to an external site., log in, click on Settings (in the left-hand navigation bar), and choose Edit Options. (Customize Waiting Room allows you to set a custom message to be shown to individuals in the waiting room.)
Choose Users not in your account and click Continue. Note that this is a setting that will affect all of your Waiting Rooms.
Admitting Participants from the Waiting Room
If the Waiting Room setting is enabled, participants will initially arrive in a virtual Waiting Room when they join the Zoom meeting and receive a notice that they are waiting to be admitted. In the meeting, a notification will pop up, alerting the host and any co-host(s) that participants are in the waiting room.
Click See Waiting Room to see a list of everyone in the waiting room, or just click Admit to immediately let the individual participant in.
From the waiting room list, you can click Admit All to allow many participants in at once.
After admitting participants from the waiting room, you can send them back by hovering over their name in the participant list, clicking More, and selecting Put in Waiting Room.