Recurring Meetings

Recurring meetings make it possible to repeatedly use one Zoom link for multiple meetings. We recommend that instructors use recurring meetings for class meetings and office hours.

Class Meetings

For regular class meetings that meet once or more each week, do the following when scheduling the meeting:

  • Next to When, enter the first day and time your class will meet.
  • For Duration, enter the planned class time.
  • Check the box next to Recurring meeting.
  • From the Recurrence drop-down menu, select Weekly.
  • Repeat every 1 week.
  • Next to Occurs on, check the box next to each day you will meet.
  • Next to End date, enter the date of your final class meeting.

For example, this screenshot shows the appropriate options for a class that meets Tuesday and Thursdays at 10am for 90 minutes, during Winter Quarter 2021:

Scheduling Class Meetings

Note that all occurrences of this meeting will appear in the Upcoming Meetings tab in addition to the Canvas calendar. Students can click directly on the calendar event to join the meeting.

Upcoming Meetings Shown in Canvas

Office Hours

Recurring Office Hours (With No Fixed Time)

To schedule recurring office hours (with no fixed time) for a specific class:

  • Check the box next to Recurring Meeting and select No Fixed Time from the Recurrence drop-down menu.
    • Note that the When and Duration fields disappear.
Recurring Office Hours

This meeting will appear at the top of the Upcoming Meetings list but not in the Canvas calendar. Instructors but share this link with students or direct them to the Zoom tab within their Canvas course site.

Upcoming Meetings in Zoom Tab

Office Hours Shared Among Multiple Classes

To create a general office hours link sharable with different classes, set up a recurring meeting with no fixed time. The link does not automatically appear in Canvas, so you must share the link through email, an announcement, or by posting it somewhere within the Canvas course site.

Using Your Personal Meeting Room for Office Hours

Instructors can also use their personal meeting room for office hours. Why use a personal meeting room?

Your Personal Meeting Room is a virtual meeting room permanently reserved for you that you can access with your Personal Meeting ID (PMI) or personal link, if applicable. You can start instant meetings with your PMI, or you can schedule a meeting that uses your PMI.

A Personal Meeting Room is ideal for use with people you meet with regularly. However, because it's always accessible with the same Meeting ID and personal link, it should not be used for back-to-back meetings or with people you do not meet regularly—when a participant has the link to your PMI, they can join it at any time the meeting is in use, unless you lock the meeting or use the Waiting Room feature to admit participants individually.

To use this feature, click the Personal Meetings Room tab as shown below, and edit as needed.