How to share a recording with specific students

If you need to create Zoom recordings that should only be shared with specific students, you must schedule the Zoom meeting in your Zoom account, available at https://northwestern.zoom.us/ Links to an external site.. Recordings scheduled in Canvas will be available to anyone enrolled in the Canvas course and cannot be restricted to specific students.

Schedule a recording outside of Canvas

  1. Log in to https://northwestern.zoom.us/ Links to an external site.
  2. Click Meetings on the left-hand panel.
  3. Click Schedule a Meeting.
  4. If this is a Zoom meeting that is solely for recording purposes, check the box for Recurring Meeting, click on the Recurrence dropdown menu, and select No fixed time.
  5. For security purposes, check the box for Require authentication to join: Northwestern NetID users only.
  6. Check the box for Record automatically if you would like recording to start whenever you start the meeting.
  7. Click the blue Save button.

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Start your Zoom meeting

  1. Log in to https://northwestern.zoom.us/ Links to an external site.
  2. Click Meetings on the left hand panel.
  3. Locate your meeting and click Start.
  4. Once the meeting launches, click the Record icon in the bottom toolbar in the event you did not select the option to record automatically when scheduling the meeting (select Record to the cloud).
  5. When the meeting is over, click End (if the recorded portion of the meeting has ended but you wish to continue the Zoom meeting, click the Stop button in the bottom tool bar. 

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Share a recording of a Zoom meeting

  1. Log in to https://northwestern.zoom.us/ Links to an external site.
  2. Click Recordings on the left hand panel.
  3. Locate your meeting (date and time will help you identify a record of a recurring meeting) and click Share.
  4. Select the preferred security and share settings (we recommend toggling on Only authenticated users can view: Signed-in users in my account, and adding a passcode; Views can download should be toggled off). You can also add an expiration date to the recording's availability. 
  5. Click Copy sharing information and paste this information into an email you send to your students.

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